BassRoam — Terms of Use

1. About BassRoam

BassRoam connects physical Roamies with digital Journeys. You can scan a Roamie's NFC tag, leave a check-in, follow its story and discover moments when Roamies cross paths.

BassRoam is currently an experimental, non-commercial hobby project operated by an individual in the Netherlands. It is not a commercial marketplace, transport service or organiser of physical meetups.

You do not need an account to participate.

You must be 18 or older to submit content or use BassRoam's interactive participation features. We do not routinely verify your age.

These Terms govern your use of BassRoam's participation features. They are intended to be made available before you submit a contribution.

2. The idea behind a Roamie

Roamies are made to travel, connect people and collect stories.

You are encouraged to pass a Roamie on, but you do not have to. You may keep it, share it with friends or let it become part of your own experiences.

You may personalise or creatively alter a physical Roamie, provided its identity and NFC functionality remain intact. Normal wear and accidental damage are not violations of these Terms.

Please respect other people's property and wishes. Finding or scanning a Roamie does not automatically give you ownership of it or permission to take it from someone else.

BassRoam does not arrange, supervise or guarantee the physical handover of Roamies.

3. Taking part in a Journey

When you submit a check-in or complete a supported interaction, it may become part of the shared Journey of one or more Roamies.

Journeys preserve meaningful moments over time. Your contribution may remain visible to people who gain access to the relevant Journey.

You can write about real experiences, playful moments or fictional stories. Creativity is welcome, as long as the contribution follows the community rules below.

You may contribute on someone else's behalf only with their permission. Do not impersonate another person or claim to have consent that you do not have.

Please remember that other people may read your contribution. Avoid including sensitive information, contact details or identifying information about yourself or others.

4. Community rules

We want BassRoam to be welcoming, playful and respectful.

When using BassRoam, please do not:

• Post harassment, threats, hateful or discriminatory abuse, or content intended to seriously harm someone.
• Share another person's private or identifying information without an appropriate basis or permission.
• Impersonate someone or deliberately misrepresent another person's participation.
• Post unlawful content or material that infringes someone else's rights.
• Spam Journeys, submit disruptive repetitive content or use BassRoam to advertise without permission.
• Attempt to bypass NFC access controls, interfere with the service, exploit security weaknesses or automate abusive access.
• Scrape or republish substantial amounts of Journey content without permission.

Criticism of BassRoam is allowed. A negative opinion is not, by itself, a reason for moderation.

Use ordinary judgment when interacting with people in person. Participation should always be voluntary, and nobody is required to accept or pass on a Roamie.

5. Your content and creative rights

You keep the rights you have in the nicknames, messages and other original content you contribute.

By submitting content, you grant the BassRoam operator a non-exclusive, royalty-free licence to store, reproduce, display and make that content available as part of the relevant Journey and BassRoam's existing sharing features, for as long as the content is lawfully retained.

This permission is limited to operating and presenting the BassRoam experience. It does not automatically authorise us to use your contribution in external advertising, merchandise or unrelated promotional campaigns.

If we want to reuse identifiable contributions for a separate promotional purpose, we will seek the necessary permission.

You are responsible for ensuring that you have the right to share the content you submit.

BassRoam may use aggregated, non-identifying insights about the pilot to understand and describe how the project is developing.

6. Sharing Journeys

You are welcome to share ordinary BassRoam links and the share cards provided by the service.

Please respect the context of other people's contributions. A shareable Journey is not a general licence to copy, sell, scrape or commercially republish its contents.

Sharing a link does not give someone additional rights over the underlying content or the physical Roamie.

7. NFC access and technical limitations

BassRoam uses NFC tags and temporary browser permissions to support participation.

Some actions require a new NFC scan. Access may expire, and an unfinished interaction may need to be restarted or resumed according to the available functionality.

An NFC link is not absolute proof that someone physically possesses a Roamie. A copied link may sometimes be reusable. Please do not deliberately share access links to circumvent the intended physical interaction.

We cannot guarantee that every device, browser, NFC tag or network connection will work correctly.

Do not attempt to manipulate or bypass technical restrictions.

8. Reporting and moderation

You can report Journey content using the reporting feature where available, or contact us directly.

To report potentially unlawful content by email, contact contact@bassroam.com. Please identify the relevant Journey or contribution, explain why you believe the content is unlawful and provide sufficient information for us to locate and assess it. Do not include unnecessary personal information.

We may review reports and take proportionate action when content appears unlawful, violates these Terms, exposes personal information or creates a meaningful risk of harm.

Depending on the situation, we may dismiss a report, remove or redact selected text, hide content or take other measures reasonably available within the current service.

We generally prefer addressing the specific problematic contribution rather than removing an entire Roamie and its Journey. Removing a whole Roamie is a last resort where justified.

Moderation involves human review by the operator. We do not promise continuous monitoring, immediate responses or that every disagreement will result in removal.

Where we can reasonably identify and contact an affected contributor, we aim to explain significant moderation decisions and consider requests for reconsideration, subject to applicable law.

You can also contact contact@bassroam.com about a moderation decision.

9. Privacy and removal requests

Our Privacy Notice explains what personal data BassRoam processes, why we use it, how long it is retained and what rights you may have.

Because BassRoam does not use participant accounts, we may need information that reasonably establishes your connection to a contribution before taking action on a privacy request.

We assess requests individually and respect applicable data protection rights. A public nickname alone may not establish who submitted a contribution.

Removing or hiding visible text does not necessarily remove every underlying event or operational record. The Privacy Notice explains these distinctions.

For privacy-related requests, contact privacy@bassroam.com.

10. A pilot that may change

BassRoam is an evolving experimental project. Features may change, be unavailable or be discontinued.

We aim to preserve existing Journeys where reasonably possible, but cannot guarantee that the service, every Roamie page or all stored content will remain available indefinitely.

If the pilot ends, we will handle retained data in accordance with the applicable Privacy Notice and legal obligations.

We may update these Terms when the service or its rules materially change. Significant updates will be made available on the website, with an updated version and publication date. We may also announce changes through @bassroam on Instagram.

Material changes do not automatically alter the conditions governing contributions already submitted. Where applicable law requires notice, a new agreement or another step before changed terms take effect, we will follow those requirements.

Urgent measures needed to address security, unlawful content or serious harm may be taken without advance notice where appropriate and legally permitted.

11. Responsibility and availability

You are responsible for your own actions and choices when interacting with physical Roamies or other participants.

BassRoam does not supervise festivals, public places, personal meetings or the physical transfer of Roamies. Please follow applicable venue rules and respect personal boundaries.

We try to keep the digital service available and reasonably secure, but the pilot may experience interruptions, errors, lost functionality or device compatibility problems.

Nothing in these Terms excludes liability that cannot lawfully be excluded or limits mandatory rights under applicable law.

12. Questions, concerns and disputes

If something goes wrong, please contact us at contact@bassroam.com. We welcome the opportunity to understand the concern and look for a reasonable solution.

These Terms are governed by Dutch law, subject to any mandatory legal protections that apply to you.

Nothing in these Terms prevents you from exercising applicable statutory rights or using a competent court or other remedy available under the law.

13. Who operates BassRoam?

BassRoam is an independently operated, non-commercial personal project based in the Netherlands, not a separately registered company.

The operator's identity and privacy contact details are provided in the Privacy Notice.

For general questions: contact@bassroam.com

For privacy matters: privacy@bassroam.com

Instagram: @bassroam